8 Ways to Stay Organized When Packing For an Office Relocation

A bigger office is often essential for alleviating the growing pains that businesses often experience when they begin to expand their operations. From the extra space needed to create a more organized workspace to the chance to lower overhead by saving on rent, moving can offer plenty of benefits. A few tips can help you to ensure speedier and trouble-free relocation. 

1. Start early.

Waiting to the last minute to start planning your move can be a disaster. An early start affords you the extra time needed to deal with any unexpected problems that may arise. 

2. Appoint someone to manage the move.

Failing to delegate during the move can leave you feeling overwhelmed. Expecting your staff and associates to stay organized without a transparent chain of command can likewise lead to many problems. Delegating a manager to oversee the move can go a long way towards keeping things orderly and organized. 

3. Don’t forget the IT and digital infrastructure.

Overlooking your business’s IT needs is another pitfall you would do well to avoid. Striving to avoid the most common oversights and missteps when transporting the IT department to new quarters can be well worth the time and effort involved. 

Make sure you’ve familiarized yourself with your new office’s infrastructure.

4. Label all boxes.

Poorly labeled boxes can make it all but impossible to track down specific items. When it comes to labeling, redundancy never hurts, and finding and selecting a labeling system that will better meet your needs can be of paramount importance. 

5. Create a master packing itinerary.

A single itinerary makes it much easier to locate a specific box or to find the right item more quickly. It can also be a powerful tool for ensuring that nothing important is forgotten or left behind. Tasking another employee with the creation and management of your master packing itinerary can be a simple and effective way to keep things organized during the move. 

6. Handle scheduling issues.

Having to suspend your business’s daily operations during the move can be quite costly. More efficient scheduling can help to minimize the impact that such delays may cause on your cash-flow or sales revenue. 

Keep everything organized especially your schedule to avoid delays.

7. Transport resources for specific tasks and processes.

Moving in stages can often be very beneficial. Transplanting the essential equipment and resources for the workflow processes can help to ensure that the most critical aspects of your operation won’t miss a step during your upcoming move. 

8. Check the rules and guidelines for your new building.

From housekeeping and utilities to parking policies and visitor guidelines, there may be a great deal to learn regarding the ins and outs of your new surroundings. Taking steps to familiarize your staff with any new building rules or guidelines can eliminate many potential problems. 

There are several reasons why you may be considering relocating your office. Being able to minimize the stress, disruption, and chaos of the move will do away with many potential obstacles. Tips that can help you to stay organized when packing up the office make it much easier to ensure a smooth and orderly relocation.